This area of the website is for current exhibitors only, and is to be used to help with the exhibiting process. We encourage you to check back often for updates and additional information as it becomes available. If you are interested in exhibiting, learn more here.
Exhibitor Resource Center Quick Links:
Exhibitor Hub
Exhibitor Service Manual | coming soon
Register Booth Staff | coming soon
Advertising + Sponsorship
FAQ
Official Vendor List
HCD Logo Download
Book Hotel
Press List
Request 2025 Booth Photography
In-App Lead Capture System
We have unlocked maximum lead-capturing potential for HCD exhibitors with our new, advanced lead retrieval system! This tool syncs with attendee badges via the HCD Connect mobile app for instant, hassle-free lead capture with real-time follow-up and unlimited access for your entire team*.
NEW THIS YEAR: Every exhibiting company at HCD 2025 will be auto-enrolled in the lead-capture program, promptly after signing the booth contract—no additional purchase necessary!
Please note that our previous lead retrieval system is no longer available. All leads will now need to be captured through the official HCD Connect app.
Exhibitor Badges
Stay tuned! Registration will open in May 2025.
All exhibitors must register for HCD exhibitor badges. Exhibiting companies receive one (1) exhibitor conference badge and two (2) exhibitor expo only badges per 100 sq ft. of booth space. Additional Exhibitor Conference badges are available for purchase for $1,049-$1,499, or Exhibitor Expo-Only badges for $329-$529, depending on the time of purchase. Exhibitor badges are for exhibiting company personnel only. If you would like to purchase an attendee pass for a customer, contact your account executive.
Photography/Video Recording
Photography and video recording are NOT permitted in the exhibit hall except by the Official Show Photographer or an approved Exhibitor Appointed Photographer. Exhibitors and/or approved Exhibitor Appointed Contractors may photograph or record their own exhibits during show days ONLY. Photography or video recording of any area outside an exhibitor’s booth (including but not limited to Registration Areas, Keynote Sessions, Conference Sessions, and Meeting Rooms) is strictly prohibited.
However, you may request booth photography from PWP Studio, an approved vendor of HCD Conference + Expo.
PLEASE NOTE: If you wish to bring your own photographer, please complete and submit the online Photographer Approval Form found in the Exhibitor Hub. Keep in mind that members of the press must first receive permission from the exhibitor to photograph the exhibitor’s booth.
Exhibitor Service Manual
The first section of the manual provides a summary of important dates, policies, shipping details, and links to vendors. This is follow by detailed information on products and services available from Freeman and other vendors; this includes materials handling, electric, cleaning, lead retrieval units, and more. There’s an index to quickly find the topics you’re looking for. You can place orders and get more information from Freeman on their website (click the button below).
Schedule Onsite Appointments with HCD Buyers
Check back soon! The new mobile/web app will launch in September 2025.
As an exhibitor at Healthcare Design, you have complimentary access to HCD Connect, our dedicated matchmaking platform. There, you will be able to view all the pre-registered attendees and schedule meetings with them prior to the event. Plan ahead and set your appointments before you arrive at on-site. Stay tuned for more information on how to access.
Advertising + Sponsorship
Extend your message and branding beyond the borders of your booth! Official show sponsorships are the best way to lift your brand and extend your message to the entire Healthcare Design Conference + Expo audience. We’ve created a comprehensive menu to help you reach key buyers and influencers before, during and after the show. Whatever your goals may be, we can work on a customized plan to help you accomplish those goals.
HCD Customer Invite Program
Brought to you by Nvytes
Our Customer Invite Program (Nvytes) has not yet launched for the 2025 event. Check back soon!
Pre-show marketing is key to driving traffic to your booth, so Healthcare Design Conference + Expo is providing complimentary marketing tools to help your team execute an integrated pre-show marketing campaign! All of the tools are customized to your company and booth, and will allow your guests to register with $100 off a Full Conference pass or Single Day Conference pass!
This special program is provided by our official partner, NVYTES, and is free for you to use as often as you like!
WE WILL REWARD YOU: The top exhibitor who generates the most attendee registrations will win a complimentary full-page ad in Healthcare Design magazine.
We are not yet accepting Nightingale entries for the 2025 event. To see who won last year, click here >>
The Nightingale Awards is a product design competition sponsored by Healthcare Design magazine in partnership with The Healthcare Design Conference + Expo, Oct. 5-8, at the Indiana Convention Center, Indianapolis.
EventSphere is the ONLY official housing provider for this event.
Beware of Housing Poachers!
Stay tuned! Housing will open in May 2025.
Please be advised that EventSphere is the only official HCD Conference + Expo housing provider. If you are approached by someone representing any entity besides EventSphere, please alert EventSphere by emailing [email protected]. Booking with anyone other than EventSphere can lead to canceled reservations, inflated rates charged to your credit card, and the inability to recoup any charges drawn.
The only entities that should be charging your cards are the official HCD Expo hotels – NOT these providers. Please know that booking with them leaves EventSphere out of control of guaranteeing your reservation for the show.
EventSphere has negotiated with top Indianapolis hotels to provide HCD Expo members with guaranteed lowest rates, and anyone else claiming to have lower rates is attempting to scam you.
Questions? Contact EventSphere at [email protected]
Join us Oct. 25-28, 2025, in Kansas City, Mo. for the ultimate healthcare design education, networking, and product-sourcing event!